1.    This club is called “The Clapton Football Club” and shall, at the earliest opportunity, be affiliated to the Football Association, The Essex County Football Association, and the London Football Association.

2.    The Officers of the Club shall consist of: The President, The Chair, the Honorary Secretary and the Honorary Treasurer who will be elected annually at the Annual General Meeting to serve during the succeeding year.

3.    The affairs of the Club shall be managed in accordance with the rules and regulations of the Football Association by an Executive Committee consisting of:

a.    The Officers

b.    A Vice-Chair, two Honorary Assistant Secretaries, an Honorary Assistant Treasurer and 12 non-playing members (class A), all of whom shall be elected by the Members at the Annual General Meeting.

c.    Such Vice –Presidents as shall be nominated annually by the retiring Executive Committee to serve during the next succeeding year.

d.    Honorary Vice-Presidents, who shall be nominated annually by the Executive Committee.


All nominations required under section (b), duly signed by the Proposer and Seconder (who must be members of the Club), should reach the Honorary Secretary at least 14 days before the date of the AGM.


In the event of their being insufficient nominations to complete the vacancies of the officers and/or the executive committee, nominations from members may be proposed and seconded from the floor of the meeting.


The Executive Committee shall have the power to elect Vice-Presidents and to fill any vacancies that may occur during the year among the members of the Executive Committee.


At meetings of the Executive Committee, seven shall form a quorum.


4.    Membership shall consist of non-playing and playing members, classified as follows:-

a.    HONORARY LIFE MEMBERS.  Members shall be eligible for election by the Executive to this rank at the discretion of the Committee.

b.    THE PRESIDENT.  To be elected from the ranks of the Past Presidents, or the Vice Presidents or someone considered by the Executive Committee to be worthy of the honour.


d.    THE VICE-PRESIDENTS.  Members shall be eligible for election by the Executive Committee as Vice-Presidents after having served in some special capacity for at least five years.

e.    CLASS ‘A’ MEMBERS. The members elected to serve on the Executive Committee.

f.     CLASS ‘B’ MEMBERS. Being non-playing members who have been elected to membership.

g.    CLASS ‘C’ MEMBERS. Players


              i.        All candidates to membership shall be proposed and seconded by members of the Club and no member shall be allowed to enjoy the benefits of the club until at least two days after election.


            ii.        The names of all candidates for election to membership shall be prominently displayed on the Club web site for not less than two days prior to election.

           iii.        The Executive Committee shall have the right to cancel membership by resolution.  Notice of such resolution must be given by the Honorary Secretary to all members of the Executive Committee with ten clear days notice of the meeting at which it will be submitted, and the resolution shall not be declared carried unless at least 75 per cent of those present and voting are voting in favour.  Such member may state a case against expulsion.  A member so expelled shall have the annual subscription refunded and shall forfeit forthwith all the privileges of membership.

           iv.        Members in all grades, except (g), shall be entitled to vote at any General meeting.  The Club Captain may vote at a General Meeting.


5.    ANNUAL SUBSCRIPTIONS.  Payable upon election to membership, and subsequently on the first day of August in each year.  The Annual Subscription shall be determined by the Executive Committee.

a.    If a subscription remains unpaid after two reminders have been given by the Honorary Treasurer, the membership may be deemed to be terminated.


6.    The Executive Committee shall have power to form Sub-Committees.  Sub-Committees shall be directly responsible to the Executive Committee.  The Officers shall be ex-officio members of all Sub-Committees.


7.    The Club colours shall be red and white shirts, black shorts and red socks or as the Executive Committee may determine from time to time.


8.    The Executive Committee, at its first meeting following the Annual General Meeting, shall determine the day(s) for meetings, and shall meet on any other day upon due notice from the Honorary Secretary.


9.    A General Meeting of the Club shall be held during June in each year, to receive the Honorary Secretary’s Report, Honorary Treasurer’s Summary of Accounts for the past year, to elect members of the Executive Committee requiring annual election in accordance with Rule 3(b), to appoint the Auditor for the ensuing year and to deal with any other business that may arise.


The Honorary Secretary shall give seven clear days notice of the meeting to all members, and shall send with such notice an Agenda of the business to be conducted at the meeting together with a copy of the Summary of Accounts if available.


10. Upon receipt of a requisition, duly signed by 25 members - that a Special General Meeting be called for a specific purpose, giving 21 days notice of the proposed date – the Honorary Secretary shall be required to convene such a meeting and shall give seven days clear notice to each member.  An agenda of the business to be conducted at the meeting shall accompany each notice.


11. Voting at all meetings shall be by a show of hands, each member present and voting having one vote.  A ballot shall be held if demanded by at least 25 percent of those present and entitled to vote.


Any member unable to be present at a General meeting may, if so desiring, appoint any other member as proxy.  The form of proxy shall be in writing, as specified in these Rules, and shall be signed by the member appointing the proxy and handed to the Honorary Secretary at least three days before the General Meeting.


12. Alterations or additions to these Rules can only be made at an Annual General Meeting or at a Special General Meeting convened for the purpose, at which the proposed alterations or additions receive the votes of at least 75 percent of those present and voting, including proxies.  Notices of such proposed alterations or additions to Rules must be given to the Honorary Secretary, in writing, and duly signed by the Proposer and Seconder (who must be members of the Club)


If such proposal is intended for inclusion on the Agenda of an Annual General Meeting it must reach the Honorary Secretary on or before the first day of May of that year.


13. The property of the Club shall be vested in the Officers for the time being holding office and the Executive Committee shall have the power to appoint a Trustee or Trustees for and on behalf of the Club for any purpose or purposes whatsoever, provided that such an appointment is supported by at least 75 per cent of the complete Executive Committee.


14. The Executive Committee shall have the power to institute, at any time, any bye-law or regulation which they consider necessary for the proper conduct of the Club, and such bye-law or regulation shall not be set aside except at the next following Annual General Meeting or Special General Meeting.


15. In all cases where the Honorary Secretary is required to give notice of Meetings or any other notice to members, such notice shall be deemed to have been given by the sending of an email, fax or through the posting of the notice through the normal postal channels to the last known address/email address of the member.


16. Any reference to a year in these Rules shall mean the period between one Annual General Meeting and the next succeeding Annual General Meeting, and any reference to a season shall mean the playing season as governed by the regulations of the Football Association.


Ethos and Diversity Statement

17. Clapton Football Club is committed to promoting diversity and inclusion and understands that the success of our community depends on our ability to nurture the talent of the best people regardless of whom they are or of their background.  We have  responsibility to do this:

as a football, sports and social club
·         as users of the Old Spotted Dog ground
·         within our role in providing access to sports and sporting facilities for the benefit of the wider community.


We define diversity in the broadest sense, encompassing differences of culture, background and experience. Such differences include, but are not limited to, those of race, ethnicity, national origin, gender, sexual orientation, gender identity, age, and disabilities, as well as political and religious affiliation and socioeconomic status.


We further aim to implement measures to improve inclusivity as a whole and to positively impact the whole community, however diversity is defined.


We will, as a football, sports and social club, initiate and take part in distinct activities and projects dedicated to driving improvements in the diversity and inclusivity of the football, and sporting community and the wider community as a whole.


The adherence and compliance with this Ethos and Diversity Statement is part of a Code of Conduct that is expected of all members of the Clapton Football Club.


18. Each member upon election to membership shall be given a copy of these Rules, the acceptance of which will be regarded as a guarantee of their observance.





To: The Honorary Secretary

Clapton Football Club
Third Floor,
Markham House

35 Station Road


Loindon E4 5BJ


Email :-







a member of the Clapton Football Club,


residing at  ……………………………………………………………………………..…





hereby appoint …………………………………………………………………………..



another member of the said Club, to act as my proxy at



the Annual General Meeting to be held on 14th June 2014 and at every adjournment thereof.




Signed this     ………… day of………………………………..20









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