CLAPTON FOOTBALL CLUB
This club is called The Clapton Football Club and
shall, at the earliest opportunity, be affiliated to the
Football Association, The Essex County Football Association, and
the London Football Association.
The Officers of the Club shall consist of: The President,
The Chair, the Honorary Secretary and the Honorary Treasurer who
will be elected annually at the Annual General Meeting to serve
during the succeeding year.
The affairs of the Club shall be managed in accordance
with the rules and regulations of the Football Association by an
Executive Committee consisting of:
A Vice-Chair, two Honorary Assistant Secretaries, an
Honorary Assistant Treasurer and 12 non-playing members (class
A), all of whom shall be elected by the Members at the Annual
Such Vice Presidents as shall be nominated annually by
the retiring Executive Committee to serve during the next
Honorary Vice-Presidents, who shall be nominated annually
by the Executive Committee.
All nominations required under section (b), duly signed by the
Proposer and Seconder (who must be members of the Club), should
reach the Honorary Secretary at least 14 days before the date of
In the event of their being insufficient nominations to complete
the vacancies of the officers and/or the executive committee,
nominations from members may be proposed and seconded from the
floor of the meeting.
The Executive Committee shall have the power to elect
Vice-Presidents and to fill any vacancies that may occur during
the year among the members of the Executive Committee.
At meetings of the Executive Committee, seven shall form a
Membership shall consist of non-playing and playing
members, classified as follows:-
HONORARY LIFE MEMBERS. Members shall be eligible for
election by the Executive to this rank at the discretion of the
THE PRESIDENT. To be elected from the ranks of the Past
Presidents, or the Vice Presidents or someone considered by the
Executive Committee to be worthy of the honour.
THE PAST PRESIDENTS.
THE VICE-PRESIDENTS. Members shall be eligible for
election by the Executive Committee as Vice-Presidents after
having served in some special capacity for at least five years.
CLASS A MEMBERS. The members elected to serve on the
CLASS B MEMBERS. Being non-playing members who have
been elected to membership.
CLASS C MEMBERS. Players
All candidates to membership shall be proposed and
seconded by members of the Club and no member shall be allowed
to enjoy the benefits of the club until at least two days after
The names of all candidates for election to membership
shall be prominently displayed on the Club web site for not less
than two days prior to election.
The Executive Committee shall have the right to cancel
membership by resolution. Notice of such resolution must be
given by the Honorary Secretary to all members of the Executive
Committee with ten clear days notice of the meeting at which it
will be submitted, and the resolution shall not be declared
carried unless at least 75 per cent of those present and voting
are voting in favour. Such member may state a case against
expulsion. A member so expelled shall have the annual
subscription refunded and shall forfeit forthwith all the
privileges of membership.
Members in all grades, except (g), shall be entitled to
vote at any General meeting. The Club Captain may vote at a
ANNUAL SUBSCRIPTIONS. Payable upon election to
membership, and subsequently on the first day of August in each
year. The Annual Subscription shall be determined by the
If a subscription remains unpaid after two reminders have
been given by the Honorary Treasurer, the membership may be
deemed to be terminated.
The Executive Committee shall have power to form
Sub-Committees. Sub-Committees shall be directly responsible to
the Executive Committee. The Officers shall be ex-officio
members of all Sub-Committees.
The Club colours shall be red and white shirts, black
shorts and red socks or as the Executive Committee may determine
from time to time.
The Executive Committee, at its first meeting following
the Annual General Meeting, shall determine the day(s) for
meetings, and shall meet on any other day upon due notice from
the Honorary Secretary.
A General Meeting of the Club shall be held during June
in each year, to receive the Honorary Secretarys Report,
Honorary Treasurers Summary of Accounts for the past year, to
elect members of the Executive Committee requiring annual
election in accordance with Rule 3(b), to appoint the Auditor
for the ensuing year and to deal with any other business that
The Honorary Secretary shall give seven clear days notice of the
meeting to all members, and shall send with such notice an
Agenda of the business to be conducted at the meeting together
with a copy of the Summary of Accounts if available.
Upon receipt of a requisition, duly signed by 25 members - that
a Special General Meeting be called for a specific purpose,
giving 21 days notice of the proposed date the Honorary
Secretary shall be required to convene such a meeting and shall
give seven days clear notice to each member. An agenda of the
business to be conducted at the meeting shall accompany each
Voting at all meetings shall be by a show of hands, each member
present and voting having one vote. A ballot shall be held if
demanded by at least 25 percent of those present and entitled to
Any member unable to be present at a General meeting may, if so
desiring, appoint any other member as proxy. The form of proxy
shall be in writing, as specified in these Rules, and shall be
signed by the member appointing the proxy and handed to the
Honorary Secretary at least three days before the General
Alterations or additions to these Rules can only be made at an
Annual General Meeting or at a Special General Meeting convened
for the purpose, at which the proposed alterations or additions
receive the votes of at least 75 percent of those present and
voting, including proxies. Notices of such proposed alterations
or additions to Rules must be given to the Honorary Secretary,
in writing, and duly signed by the Proposer and Seconder (who
must be members of the Club)
If such proposal is intended for inclusion on the Agenda of an
Annual General Meeting it must reach the Honorary Secretary on
or before the first day of May of that year.
The property of the Club shall be vested in the Officers for the
time being holding office and the Executive Committee shall have
the power to appoint a Trustee or Trustees for and on behalf of
the Club for any purpose or purposes whatsoever, provided that
such an appointment is supported by at least 75 per cent of the
complete Executive Committee.
The Executive Committee shall have the power to institute, at
any time, any bye-law or regulation which they consider
necessary for the proper conduct of the Club, and such bye-law
or regulation shall not be set aside except at the next
following Annual General Meeting or Special General Meeting.
In all cases where the Honorary Secretary is required to give
notice of Meetings or any other notice to members, such notice
shall be deemed to have been given by the sending of an email,
fax or through the posting of the notice through the normal
postal channels to the last known address/email address of the
Any reference to a year in these Rules shall mean the period
between one Annual General Meeting and the next succeeding
Annual General Meeting, and any reference to a season shall mean
the playing season as governed by the regulations of the
Ethos and Diversity Statement
Clapton Football Club is committed to promoting diversity and
inclusion and understands that the success of our community
depends on our ability to nurture the talent of the best people
regardless of whom they are or of their background. We have
responsibility to do this:
as a football, sports and social club
as users of the Old Spotted Dog ground
within our role in providing access to sports and sporting
facilities for the benefit of the wider community.
We define diversity in the broadest sense, encompassing
differences of culture, background and experience. Such
differences include, but are not limited to, those of race,
ethnicity, national origin, gender, sexual orientation, gender
identity, age, and disabilities, as well as political and
religious affiliation and socioeconomic status.
We further aim to implement measures to improve inclusivity as a
whole and to positively impact the whole community, however
diversity is defined.
We will, as a football, sports and social club, initiate and
take part in distinct activities and projects dedicated to
driving improvements in the diversity and inclusivity of the
football, and sporting community and the wider community as a
The adherence and compliance with this Ethos and Diversity
Statement is part of a Code of Conduct that is expected of all
members of the Clapton Football Club.
Each member upon election to membership shall be given a copy of
these Rules, the acceptance of which will be regarded as a
guarantee of their observance.
FORM OF PROXY
To: The Honorary Secretary
Clapton Football Club
Email :- firstname.lastname@example.org
member of the Clapton Football Club,
another member of the said Club, to act as my proxy at
the Annual General Meeting to be held on 14th June
2014 and at every adjournment thereof.